Author: TLascasas

CAPTAIN’S KEY DEPENDENT DISTRICT

PALM BEACH COUNTY REGULAR BOARD MEETING FEBRUARY 13, 2024
6:00 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.captainskeydd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
CAPTAIN’S KEY DEPENDENT DISTRICT
The Oaks Center at 2501A Burns Road, Palm Beach Gardens
Florida 33410
REGULAR BOARD MEETING
February 13, 2024
6:00 p.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
October 30, 2023 Special Board Meeting…	Page 2
Old Business
Update on Annexation into the Town of Juno Beach
New Business
Discussion Regarding Front Entry Lighting
Discussion Regarding Landscaping
Consider Approval of Call Box Camera Replacement Proposal…	Page 4
Administrative Matters
Financial Report…	Page 5
Consider Invoices…	Page 9
Board Members Comments
Adjourn

PALM BEACH

STATE OF FLORIDA COUNTY OF PALM BEACH:

Before the undersigned authority personally appeared ANGELINA GARAY, who on oath says that he or she is the LEGAL CLERK, Legal Notices of the Palm Beach Daily Business Review f/k/a Palm Beach Review, of Palm Beach County, Florida; that the attached copy of advertisement, being a Legal Advertisement of Notice in the matter of

CAPTAINS KEY DEPENDENT DISTRICT - NOTICE IS HEREBY GIVEN THAT THE BOARD OF SUPERVISORS OF THE CAPTAIN'S KEY COMMUNITY DEPENDENT DISTRICT, ET AL.

in the XXXX Court,
was published in a newspaper by print in the issues of Palm Beach Daily Business Review f/k/a Palm Beach Review on

09/29/2023

Alliant further says that the newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes.

•

Notary Public Slate of Florida
Brenda M Simmons

	 My Commission HH 333528
llllliilllll!Mlll	Expires 111221202s

CAPTAIN'S KEY DEPENDENT DISTRICT FISCAL YEAR 2023/2024 REGULAR MEETING SCHEDULE
NOTICE IS HEREBY GIVEN that the
Board of SUpervisors of the Captain's Key Community Dependent District will hold Regular Meetings at The Oaks Center at 2501A Bums Road, Palm Beach Gardens, Florida 33410 tit 6:00 p.m. on the following datas:
October 10, 2023
November 14, 2023
December 12, 2023
January9, 2024
Februaiy 13, 2024
March 12, 2024
April 9, 2024
May 14, 2024
June 1i, 2024
July 9, 2024
August 13. 2024
September 10, 2024

worn

sen	before me rs

29 day of SEPTEMBER, AD. 202

r
(SEAL}
ANGELINA GARAY personally known to me

The purpose of the meetings Is to conduct and all business coming before the Board, Copies of the Agenda for any of the meetings may be obtained from the District's website or by contaotlng the District Manager at
(561) 630-4922 and/or toJI free at 1•877-737-4922 prtor to the date of the particular meeting, Said meetings may be continued from time to lime to a time and date certain as stated on the record.
From time to time one or two Supervisors may participate by telephone; therefore a speaker tele­ phone will be preseht at tl1e meeting location so that Supe1Vlsors may be fully informed oi the discussions taking place.
If any person dacldes to appeal any deofslon made with respect to any matter consfdered at these meetings, such person will need a record of the proceedings and such person may need to ensure that a verbatim recoro of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provfslons of the Americans with Disabflltles Act, any person requiring special accommodations or an interpreter to paniclpate at any of these meetings should contact the District Manager at (561) 630-4922 and/or toll-free at
1-877-737-4922 at least seven (T) days prior to the date of IIJe particular meeting.
Meetings may be cancelled 1rom time to time without advertised notice, CAPTAIN'SKEY DEPENDENT DISTRICT
WWw,captalnskeydd.org
9/29	23-04/0000685731P

CAPTAIN’S KEY DEPENDENT DISTRICT SPECIAL BOARD MEETING
OCTOBER 30, 2023

CALL TO ORDER

District Manager Jason Pierman called the October 30, 2023, Special Board Meeting of the Captain’s Key Dependent District (the “District”) to order at 6:19 p.m. at The Oaks Center located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

PROOF OF PUBLICATION

Mr. Pierman presented proof of publication that notice of the Regular Board Meeting had been published in the Palm Beach Daily Business Review on October 23, 2023, as legally required.

ESTABLISH A QUORUM

Mr. Pierman determined that the attendance of Chairman John Banister and Supervisors Trey Mahoney and Judge Moss constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance included: District Manager Jason Pierman and Assistant District Manager James Candela, both of Special District Services, Inc.
ADDITIONS OR DELETIONS TO AGENDA

Mr. Pierman noted that PowerPlant Lawn Care had sent a proposal for seasonal flowers in the amount of $1,079.48, which was more than the approved $900. Following discussion, a motion was made by Mr. Moss, seconded by Mr. Mahoney and unanimously accepting the proposal, as presented.

It was also requested that PowerPlant mulch around the flowers once they have been planted.
COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
APPROVAL OF MINUTES
June 13, 2023, Public Hearing & Regular Board Meeting
Mr. Pierman presented the minutes of the June 13, 2023, Public Hearing & Regular Board Meeting for approval.

A motion was made by Mr. Moss, seconded by Mr. Mahoney approving the minutes of the June 13, 2023, Public Hearing & Regular Board Meeting, as presented.

OLD BUSINESS

There were no Old Business items to come before the Board.
Page 1 of 2

NEW BUSINESS
Consider Annexation into the Town of Juno Beach

Discussion ensued regarding Palm Beach Gardens’ efforts to annex Captain’s Key, along with other neighborhoods, and Captain’s Key’s desire to voluntarily annex into either Juno Beach or North Palm Beach. It was noted that, while talks were ongoing with North Palm Beach, it was very unlikely that annexation into North Palm Beach would be feasible, especially within the required timeframe. Mr. Banister offered to set up a meeting with North Palm Beach’s former Village Manager, Dennis Kelley, who has experience with past annexation efforts, and members of the POA. Following discussion, the Board agreed to put the District’s support behind annexation into Juno Beach, along with the rest of the community.

A motion was made by Mr. Mahoney, seconded by Mr. Moss and unanimously approved authorizing the District Chair to sign the voluntary annexation petition into Juno Beach. It was noted that, because voluntary annexation requires 100% of resident approval, one resident could rescind their approval, should a North Palm Beach annexation become more likely.

ADMINISTRATIVE MATTERS
Financial Report

Consider Invoices
BOARD MEMBER COMMENTS
Mr. Moss recommended that the Board consider phasing out transponder access over the next year, and only utilize bar codes. Mr. Mahoney stated that he had not yet tried the bar code reader but agreed to try it. No action was taken on the recommendation at this time.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Moss, seconded by Mr. Mahoney and unanimously passed adjourning the Regular Board Meeting at 6:31 p.m.

Secretary/Assistant Secretary	Chair/Vice-Chair

Page 2 of 2

From: Tammy Lobota <tammy@victoryaccess.com>
Sent: Wednesday, December 27, 2023 8:59 AM
To: Jason Pierman <JPierman@sdsinc.org>
Cc: Peter Higgins <phiggins@victoryaccess.com>
Subject: Captain's Key - Call Box Camera Hello Jason,
Just following up on the Call Box Camera. When I have checked and it is in and out. Sometimes it shows up and sometimes it is missing. As these cameras age this is indicative of it wearing out and eventually it will not come back. In addition, we cannot get the standoﬀs I told you about. But a new camera module kit is available. It will be the same model that is in there, but new. As you remember, the one in there was used at the time.

The cost to replace this is: $1,411.00

Let me know if you have any questions. If you would like to authorize please reply to this email as such. Thank you,
Tammy Lobota
Victory Access Control, LLC Oﬃce: 561-748-0088
Mobile: 561-909-8318
342 Toney Penna Dr. Suite 3
Jupiter, FL 33458 tammy@victoryaccess.com www.victoryaccess.com
RFID, Visitor Management Software, CCTV, Gates, Automation, Access Control, Telephone Entry
The information contained in and transmitted with this e-mail is confidential and may be privileged. It is intended only for the individual or entity so designated above. You are hereby notified that any dissemination, distribution, copying, or the use of or reliance upon the information contained in and transmitted with this e-mail by or to anyone other than the recipient(s) designated above or the employee or agent responsible for delivering the transmittal to the intended recipient is unauthorized and strictly prohibited.
If you have received this e-mail in error, please notify the sender by replying to this email and delete the email from your computer.
 Please consider the environment before printing this e-mail.

Captain's Key Dependent District

Financial Report For January 2024

Captain's Key Dependent District
Budget vs. Actual
October 2023 through January 2024

| Oct '23 - Jan 24 | | 23/24 Budget | | $ Over Budget | | % of Budget
Income | | | | | | |
363.100 • O & M Assessments | 84,799.35 | | 101,500.00 | | -16,700.65 | | 83.55%
363.830 • Assessment Fees | -1,024.09 | | -2,030.00 | | 1,005.91 | | 50.45%
363.831 • Assessment Discounts | -3,390.16 | | -4,060.00 | | 669.84 | | 83.5%
369.400 • Other Income | 343.00 | | 0.00 | | 343.00 | | 100.0%
369.401 • Interest Income | 1,241.34 | | 480.00 | | 761.34 | | 258.61%
Total Income | 81,969.44 | | 95,890.00 | | -13,920.56 | | 85.48%
Expense | | | | | | |
511.310 • Engineering | 0.00 | | 1,000.00 | | -1,000.00 | | 0.0%
511.311 • Management Fees | 6,156.00 | | 18,468.00 | | -12,312.00 | | 33.33%
511.312 • Secretarial Fees | 1,400.00 | | 4,200.00 | | -2,800.00 | | 33.33%
511.315 • Legal Fees | 261.00 | | 2,000.00 | | -1,739.00 | | 13.05%
511.318 • Assessment/Tax Roll | 0.00 | | 2,500.00 | | -2,500.00 | | 0.0%
511.320 • Audit Fees | 0.00 | | 3,900.00 | | -3,900.00 | | 0.0%
511.410 • Telephone/Cable | 2,240.36 | | 6,800.00 | | -4,559.64 | | 32.95%
511.431 • Power | 268.38 | | 600.00 | | -331.62 | | 44.73%
511.432 • Irrigation Maintenance | 316.00 | | 1,250.00 | | -934.00 | | 25.28%
511.433 • Landscaping Maintenance | 6,033.48 | | 13,800.00 | | -7,766.52 | | 43.72%
511.435 • Gate Maintenance | 7,043.29 | | 9,000.00 | | -1,956.71 | | 78.26%
511.437 • Water Service | 1,830.01 | | 4,750.00 | | -2,919.99 | | 38.53%
511.439 • Gate Access Cards | 0.00 | | 1,000.00 | | -1,000.00 | | 0.0%
511.440 • Security Camera | 0.00 | | 500.00 | | -500.00 | | 0.0%
511.450 • Insurance | 6,203.00 | | 6,400.00 | | -197.00 | | 96.92%
511.480 • Legal Advertisements | 103.10 | | 650.00 | | -546.90 | | 15.86%
511.512 • Miscellaneous | 0.00 | | 250.00 | | -250.00 | | 0.0%
511.513 • Postage and Delivery | 8.53 | | 100.00 | | -91.47 | | 8.53%
511.514 • Office Supplies | 143.50 | | 400.00 | | -256.50 | | 35.88%
511.540 • Dues, License & Subscriptions | 175.00 | | 175.00 | | 0.00 | | 100.0%
511.750 • Website Management | 500.00 | | 1,500.00 | | -1,000.00 | | 33.33%
512.513 • Major Trimming & New Planting | 0.00 | | 2,000.00 | | -2,000.00 | | 0.0%
513.001 • Reserves | 0.00 | | 14,647.00 | | -14,647.00 | | 0.0%
Total Expense | 32,681.65 | | 95,890.00 | | -63,208.35 | | 34.08%
Net Income | 49,287.79 | | 0.00 | | 49,287.79 | | 100.0%

CAPTAIN'S KEY DEPENDENT DISTRICT MONTHLY FINANCIAL REPORT JANUARY 2024

RE9ENUES

Annual Budget
10/1/23- 9/30/24

Actual Jan-24

Year To Date Actual
10/1/23 - 1/31/24

O & M ASSESSMENTS | 101,500 | 0 | 84,799
OTHER REVENUES | 0 | 0 | 343
INTEREST INCOME | 480 | 0 | 1,241
RE9ENUES | $	101,980 | $	- | $	86,383
EXPENDITURES | | |
ENGINEERING | 1,000 | 0 | 0
MANAGEMENT | 18,468 | 1,539 | 6,156
SECRETARIAL | 4,200 | 350 | 1,400
LEGAL | 2,000 | 0 | 261
ASSESSMENT ROLL | 2,500 | 0 | 0
AUDIT FEES | 3,900 | 0 | 0
TELEPHONE/CABLE | 6,800 | 623 | 2,240
POWER | 600 | 67 | 268
IRRIGATION MAINTENANCE | 1,250 | 79 | 316
LANDSCAPE MAINTENANCE | 13,800 | 1,150 | 6,033
MA-OR TRIMMING & NEW PLANTING | 2,000 | 0 | 0
GATE MAINTENANCE | 9,000 | 0 | 7,043
WATER SERVICE | 4,750 | 473 | 1,830
SECURITY CAMERA | 500 | 0 | 0
INSURANCE | 6,400 | 0 | 6,203
LEGAL ADVERTISING | 650 | 0 | 103
MISCELLANEOUS | 250 | 0 | 0
POSTAGE | 100 | 0 | 9
OFFICE SUPPLIES | 400 | 5 | 144
DUES & SUBSCRIPTIONS | 175 | 0 | 175
GATE ACCESS CARDS | 1,500 | 0 | 0
WEBSITE MANAGEMENT | 1,000 | 125 | 500
RESERVES (MISCELLANEOUS MAINTENANCE-DRAINAGE) | 14,647 | 0 | 0
TOTAL EXPENDITURES | $	95,890 | $	4,411 | $	32,681
EXCESS OR SHORTFALL | $	6,090 | $	 4,411 | $	53,702
COUNTY APPRAISER & TAX COLLECTOR FEE | (2,030) | 0 | (1,024)
DISCOUNTS FOR EARLY PAYMENTS | (4,060) | 0 | (3,390)
NET EXCESS/ SHORTFALL | $	- | $	 4,411 | $	49,288

Bank Balance As Of 1/31/24 | $	239,704.16
Accounts Payable As Of 1/31/24 | $	4,411.43
Accounts Receivable As Of 1/31/24 | $	1,227.12
Reserve Funds As Of 1/31/24 | $	91,620.00
Available Funds As Of 1/31/24 | $	144,899.85

Captain's Key Dependent District Balance Sheet
As of January 31, 2024

Operating Fund	General Fixed Assets Fund	Long Term Debt Fund	TOTAL
ASSETS
Current Assets Checking/Savings
Centerstate Bank | 239,704.16 | | 0.00 | | 0.00 | | 239,704.16
Total Checking/Savings | 239,704.16 | | 0.00 | | 0.00 | | 239,704.16
Total Current Assets | 239,704.16 | | 0.00 | | 0.00 | | 239,704.16
Other Assets | | | | | | |
Accounts Receivable | 1,227.12 | | 0.00 | | 0.00 | | 1,227.12
Roadways | 0.00 | | 67,400.00 | | 0.00 | | 67,400.00
Gate System | 0.00 | | 164,326.00 | | 0.00 | | 164,326.00
Gate System Improvements | 0.00 | | 36,577.00 | | 0.00 | | 36,577.00
Depreciation - Roadways | 0.00 | | -37,075.00 | | 0.00 | | -37,075.00
Depreciation - Gate System | 0.00 | | -165,783.00 | | 0.00 | | -165,783.00
Amount To Be Provided | 0.00 | | 0.00 | | 0.00 | | 0.00
Total Other Assets | 1,227.12 | | 65,445.00 | | 0.00 | | 66,672.12
TOTAL ASSETS | 240,931.28 | | 65,445.00 | | 0.00 | | 306,376.28
LIABILITIES & EQUITY | | | | | | |
Liabilities
Current Liabilities Accounts Payable
Accounts Payable | 4,411.43 | | 0.00 | | 0.00 | | 4,411.43
Total Accounts Payable | 4,411.43 | | 0.00 | | 0.00 | | 4,411.43
Total Current Liabilities | 4,411.43 | | 0.00 | | 0.00 | | 4,411.43

Long Term Liabilities
Due To Captain's Key HOA

0.00

0.00

0.00

0.00

Total Long Term Liabilities | 0.00 | | 0.00 | | 0.00 | | 0.00
Total Liabilities | 4,411.43 | | 0.00 | | 0.00 | | 4,411.43
Equity | | | | | | |
Retained Earnings | 95,612.06 | | -202,858.00 | | 0.00 | | -107,245.94
Net Income | 49,287.79 | | 0.00 | | 0.00 | | 49,287.79
Reserve Funds | 91,620.00 | | 0.00 | | 0.00 | | 91,620.00
Current Year Depreciation | 0.00 | | 0.00 | | 0.00 | | 0.00
Investment In Gen Fixed Assests | 0.00 | | 268,303.00 | | 0.00 | | 268,303.00
Total Equity | 236,519.85 | | 65,445.00 | | 0.00 | | 301,964.85
TOTAL LIABILITIES & EQUITY | 240,931.28 | | 65,445.00 | | 0.00 | | 306,376.28

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