CAPTAIN’S KEY DEPENDENT DISTRICT

PALM BEACH COUNTY REGULAR BOARD MEETING MARCH 11, 2025
6:00 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.captainskeydd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
CAPTAIN’S KEY DEPENDENT DISTRICT
The Oaks Center 2501A Burns Road
Palm Beach Gardens, Florida 33410
REGULAR BOARD MEETING
March 11, 2025
6:00 p.m.

Call to Order
Proof of Publication…	Page 1
Seat New Board Members
Administer Oath of Office & Review Board Member Responsibilities and Duties
Establish Quorum
Election of Officers
Chairman
Vice Chairman
Secretary/Treasurer
Assistant Secretaries
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
1.  November 12, 2024 Regular Board Meeting…	Page 2
Old Business
New Business
Discussion Regarding Road Repaving & Drainage Project
Discussion Regarding Drainage Easement Pipe – Manju George
Administrative Matters
Financial Report…	Page 5
Consider Invoices…	Page 9
Board Members Comments
Adjourn

AFFIDAVIT OF PUBLICATION

LOCA 
The Gainesvil!e Sun I Tile Leclqer Daily Commercial I Ocala StarBanner News Chief I Herald-Tribune
News Herald I The Palm Beach Post
Northwest Florida Daily News

PO Box 631244 Cincinnati, OH 45263-1244

CAPTAIN'S KEY DEPENDENT DISTRICT FISCAL YEAR 2024/2024 REGULAR MEETING SCHEDULE

Laura Archer
Captain's Key Dependent District 2501 Bums RD
Palm Beach Gardens FL 33410-5207

STATE OF WISCONSIN, COUNTY OF BROWN

Before the undersigned authority personally appeared, who on oath says that he or she is the Legal Coordinator of the Palm Beach Post, published in Palm Beach County, Florida; that the attached copy of advertisement, being a Govt Public Notices, was published on the publicly accessible website of Palm Beach County, Florida, or in a newspaper by print in the issues of, on:

09/24/2024

NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Captain's Key Community Dependent District will hold Regular Meetings at The Oaks Center at 2501A Burns Rood, Palm Beach Gardens, Florida 33410 at 6:00 p.m. on the following dates:
October 8, 2024
November 12, 2024
December 10, 2024
January 14, 2025
February 11, 2025
March 11, 2025
April 8, 2025
May 13, 2025
June 10, 2025
July 8, 2025
August 12, 2025
September 9, 2025
The purpose of the meetings is to conduct any and all business coming before the Board. Copies of the Agenda for any of the meetings may be obtained from the District's website or by contacting the District Manager at (561) 630-4922 and/er toll free at l-877-737-4922 prior to the date of the particular meeting. Said meetings may be continued from time ta time to a time and date certain as stated on !he record.
From time ta time one or two Supervisors may participate by telephone; therefore a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place.
If any person decides ta appeal any decision made with respect to onY matter considered at these meetings, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or on interpreter to partici­ pate at any of these meetings should contact the District Manager at (561) 630-4922 and/or toll-free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.
Meetings may be cancelled from time ta time without advertised notice. CAPTAIN'S KEY DEPENDENT DISTRICT
www.captainskeydd.org No. Sept. 24, 2024

Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes.
Subscribed and sworn to before me, by the legal clerk, who

n 09/24/2024

My commission expires

Publication Cost:	$255.38	
Tax Amount:	$0.00	
Payment Cost:	$255.38	
Order No:	10583908	
Customer No:	1461896	
PO#:	fiscal meeting sched	
THIS IS NOT AN INVOICE!
Please do 11ot use this form for payme11t remitta11ce.

# of Copies:
0

NANCY HEYRMAN
Notary PubIic State ot Wisconsin

Page 1 of

CAPTAIN’S KEY DEPENDENT DISTRICT REGULAR BOARD MEETING NOVEMBER 12, 2024

CALL TO ORDER

District Manager Jason Pierman called the November 12, 2024, Regular Board Meeting of the Captain’s Key Dependent District (the “District”) to order at 6:02 p.m. at The Oaks Center located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

PROOF OF PUBLICATION

Mr. Pierman presented proof of publication that notice of the Regular Board Meeting had been published in the Palm Beach Daily Business Review on September 29, 2023, as part of the District’s Fiscal Year 2023/2024 Meeting Schedule, as legally required.

ESTABLISH A QUORUM

Mr. Pierman determined that the attendance of Chairman John Banister, Vice Chairman Russell Jones and Supervisor Judge Moss constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance included: District Manager Jason Pierman of Special District Services, Inc.
ADDITIONS OR DELETIONS TO AGENDA
There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA

There were no comments from the public for items not on the agenda.

APPROVAL OF MINUTES
September 10, 2024, Public Hearing & Regular Board Meeting
Mr. Pierman presented the minutes of the September 10, 2024, Public Hearing & Regular Board Meeting for approval.
A motion was made by Mr. Jones, seconded by Mr. Moss and passed unanimously approving the minutes of the September 10, 2024, Public Hearing & Regular Board Meeting, as presented.

OLD BUSINESS

There were no Old Business items to come before the Board.

NEW BUSINESS
Consider Resolution No. 2024-06 – Adopting a Fiscal Year 2023/2024 Amended Budget

Page 1 of 3

Resolution No. 2024-06 was presented, entitled:

RESOLUTION NO. 2024-06

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CAPTAIN’S KEY DEPENDENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2023/2024 BUDGET (“AMENDED BUDGET”), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE.

A motion was made by Mr. Jones, seconded by Mr. Banister and passed unanimously adopting Resolution No. 2024-06, as presented.

Discussion Regarding Road Repaving and Drainage Project

Mr. Moss advised that Seacoast would not be done until March.

AUDITOR SELECTION COMMITTEE
Ranking of Proposals/Consider Selection of Auditor

Mr. Pierman explained that, at this time, it was in order for the Board to convene as the Auditor Selection Committee to review the results of the auditor selection criteria from the responding firms.
Mr. Pierman noted that Grau & Associates was the only proposal.
A motion was made by Mr. Moss, seconded by Mr. Jones and unanimously passed recommending Grau & Associates, and to recess the Auditor Selection Committee and resume the Regular Board Meeting.

Sitting as the Board, a motion was made by Mr. Jones, seconded by Mr. Banister and unanimously passed accepting the recommendation of the Auditor Selection Committee and directing staff to enter into negotiations with Grau & Associates.

ADMINISTRATIVE MATTERS
Financial Report
Consider Invoices
BOARD MEMBER COMMENTS
There were no further comments from the Board Members.

ADJOURNMENT

There being no further business to come before the Board, a motion was made by Mr. Jones, seconded by Mr. Banister and unanimously passed adjourning the Regular Board Meeting at 6:19 p.m.

Page 2 of 3

	
Secretary/Assistant Secretary	Chair/Vice-Chair

Page 3 of 3

Captain's Key Dependent District

Financial Report For February 2025

Captain's Key Dependent District
Budget vs. Actual
October 2024 through February 2025

	Oct 24 - Feb 25		24/25 Budget		$ Over Budget		% of Budget	
Income								
363.100 • O & M Assessments	89,216.75		101,500.00		-12,283.25		87.9%	
363.830 • Assessment Fees	-1,067.98		-2,030.00		962.02		52.61%	
363.831 • Assessment Discounts	-3,418.77		-4,060.00		641.23		84.21%	
369.401 • Interest Income	1,080.48		960.00		120.48		112.55%	
Total Income	85,810.48		96,370.00		-10,559.52		89.04%	
Expense								
511.310 • Engineering	0.00		1,000.00		-1,000.00		0.0%	
511.311 • Management Fees	7,925.00		19,020.00		-11,095.00		41.67%	
511.312 • Secretarial Fees	1,750.00		4,200.00		-2,450.00		41.67%	
511.315 • Legal Fees	0.00		2,000.00		-2,000.00		0.0%	
511.318 • Assessment/Tax Roll	0.00		2,500.00		-2,500.00		0.0%	
511.320 • Audit Fees	0.00		4,000.00		-4,000.00		0.0%	
511.410 • Telephone/Cable	3,508.97		6,800.00		-3,291.03		51.6%	
511.431 • Power	322.44		750.00		-427.56		42.99%	
511.432 • Irrigation Maintenance	575.00		1,350.00		-775.00		42.59%	
511.433 • Landscaping Maintenance	6,750.00		14,500.00		-7,750.00		46.55%	
511.435 • Gate Maintenance	7,876.25		9,000.00		-1,123.75		87.51%	
511.437 • Water Service	1,875.63		5,350.00		-3,474.37		35.06%	
511.439 • Gate Access Cards	985.00		1,000.00		-15.00		98.5%	
511.440 • Security Camera	0.00		500.00		-500.00		0.0%	
511.450 • Insurance	6,608.00		6,800.00		-192.00		97.18%	
511.480 • Legal Advertisements	329.54		650.00		-320.46		50.7%	
511.512 • Miscellaneous	0.00		225.00		-225.00		0.0%	
511.513 • Postage and Delivery	2.76		100.00		-97.24		2.76%	
511.514 • Office Supplies	122.15		400.00		-277.85		30.54%	
511.540 • Dues, License & Subscriptions	175.00		175.00		0.00		100.0%	
511.750 • Website Management	625.00		1,500.00		-875.00		41.67%	
512.513 • Major Trimming & New Planting	0.00		2,000.00		-2,000.00		0.0%	
513.001 • Reserves	0.00		12,550.00		-12,550.00		0.0%	
Total Expense	39,430.74		96,370.00		-56,939.26		40.92%	
Net Income		46,379.74			0.00			46,379.74			100.0%	

CAPTAIN'S KEY DEPENDENT DISTRICT MONTHLY FINANCIAL REPORT FEBRUARY 2025

REVENUES	
Annual Budget
10/1/24- 9/30/25	

Actual Feb-25	Year To Date Actual
10/1/24 - 2/28/25	
O & M ASSESSMENTS	101,500	893	89,217	
OTHER REVENUES	0	0	0	
INTEREST INCOME	960	0	1,081	
REVENUES	$	102,460	$	893	$	90,298	
				
EXPENDITURES				
ENGINEERING	1,000	0	0	
MANAGEMENT	19,020	1,585	7,925	
SECRETARIAL	4,200	350	1,750	
LEGAL	2,000	0	0	
ASSESSMENT ROLL	2,500	0	0	
AUDIT FEES	4,000	0	0	
TELEPHONE/CABLE	6,800	663	3,509	
POWER	750	67	322	
IRRIGATION MAINTENANCE	1,350	213	575	
LANDSCAPE MAINTENANCE	14,500	1,350	6,750	
MAJOR TRIMMING & NEW PLANTING	2,000	0	0	
GATE MAINTENANCE	9,000	4,042	7,876	
WATER SERVICE	5,350	175	1,876	
SECURITY CAMERA	500	0	0	
INSURANCE	6,800	0	6,608	
LEGAL ADVERTISING	650	0	330	
MISCELLANEOUS	225	0	0	
POSTAGE	100	2	3	
OFFICE SUPPLIES	400	6	122	
DUES & SUBSCRIPTIONS	175	0	175	
GATE ACCESS CARDS	1,000	0	985	
WEBSITE MANAGEMENT	1,500	125	625	
RESERVES (MISCELLANEOUS MAINTENANCE-DRAINAGE)	12,550	0	0	
				
TOTAL EXPENDITURES	$	96,370	$	8,578	$	39,431	
				
EXCESS OR (SHORTFALL)	$	6,090	$	(7,685)	$	50,867	
				
COUNTY APPRAISER & TAX COLLECTOR FEE	(2,030)	(8)	(1,068)	
DISCOUNTS FOR EARLY PAYMENTS	(4,060)	(27)	(3,419)	
				
NET EXCESS/ (SHORTFALL)	$	-	$	(7,720)	$	46,380	

Bank Balance As Of 2/28/25	$	252,552.78	
Accounts Payable As Of 2/28/25	$	7,236.44	
Accounts Receivable As Of 2/28/25	$	1,227.12	
Reserve Funds As Of 2/28/25	$	106,260.00	
Available Funds As Of 2/28/25	$	140,283.46	

Captain's Key Dependent District Balance Sheet
As of February 28, 2025

Operating Fund	General Fixed Assets Fund	Long Term Debt Fund	TOTAL
ASSETS
Current Assets
Checking/Savings
Bank Account	
252,552.78		
0.00		
0.00		
252,552.78	
Total Checking/Savings	252,552.78		0.00		0.00		252,552.78	
Total Current Assets	252,552.78		0.00		0.00		252,552.78	
Other Assets								
Accounts Receivable	1,227.12		0.00		0.00		1,227.12	
Roadways	0.00		67,400.00		0.00		67,400.00	
Gate System	0.00		164,326.00		0.00		164,326.00	
Gate System Improvements	0.00		36,577.00		0.00		36,577.00	
Depreciation - Roadways	0.00		-39,322.00		0.00		-39,322.00	
Depreciation - Gate System	0.00		-168,708.00		0.00		-168,708.00	
Amount To Be Provided	0.00		0.00		0.00		0.00	
Total Other Assets	1,227.12		60,273.00		0.00		61,500.12	
TOTAL ASSETS	253,779.90		60,273.00		0.00		314,052.90	
LIABILITIES & EQUITY								
Liabilities
Current Liabilities Accounts Payable
Accounts Payable	7,236.44		0.00		0.00		7,236.44	
Total Accounts Payable	7,236.44		0.00		0.00		7,236.44	
Total Current Liabilities	7,236.44		0.00		0.00		7,236.44	
Long Term Liabilities
Due To Captain's Key HOA	
0.00		
0.00		
0.00		
0.00	
Total Long Term Liabilities	0.00		0.00		0.00		0.00	
Total Liabilities	7,236.44		0.00		0.00		7,236.44	
Equity								
Retained Earnings	93,903.72		-208,030.00		0.00		-114,126.28	
Net Income	46,379.74		0.00		0.00		46,379.74	
Reserve Funds	106,260.00		0.00		0.00		106,260.00	
Current Year Depreciation	0.00		0.00		0.00		0.00	
Investment In Gen Fixed Assests	0.00		268,303.00		0.00		268,303.00	
Total Equity	246,543.46		60,273.00		0.00		306,816.46	
TOTAL LIABILITIES & EQUITY	253,779.90		60,273.00		0.00		314,052.90	

2:24 PM
02/27/25
Accrual Basis

101.125 ꞏ CSB # 6006

Total 101.125 ꞏ CSB # 6006
TOTAL

Captain's Key Dependent District
Check Register
As of February 27, 2025

02/03/2025	Seacoast Utility	427.71	
02/03/2025	Comcast	298.35	
02/03/2025	FPL	70.44	
02/03/2025	Frontsteps	347.28	
02/03/2025	Greentone Irrigation	125.00	
02/03/2025	SDS	2,063.15	
02/18/2025	DoorKing	263.45	
02/18/2025	Gannett Florida	329.54	
02/18/2025	Surf Landscape	2,700.00	
02/18/2025	Victory Access	4,041.76	
		10,666.68	
		10,666.68	

Date	Num	Name	Memo	Credit