CAPTAIN’S KEY DEPENDENT DISTRICT

PALM BEACH COUNTY REGULAR BOARD MEETING JUNE 10, 2025
6:00 P.M.

Special District Services, Inc.
The Oaks Center 2501A Burns Road
Palm Beach Gardens, FL 33410

www.captainskeydd.org 561.630.4922 Telephone 877.SDS.4922 Toll Free 561.630.4923 Facsimile

AGENDA
CAPTAIN’S KEY DEPENDENT DISTRICT
The Oaks Center 2501A Burns Road
Palm Beach Gardens, Florida 33410 REGULAR BOARD MEETING June 10, 2025
6:00 p.m.

Call to Order
Proof of Publication…	Page 1
Establish Quorum
Additions or Deletions to Agenda
Comments from the Public for Items Not on the Agenda
Approval of Minutes
May 13, 2025 Regular Board Meeting…	Page 2
Old Business
Discussion Regarding Road Repaving, Drainage, and other Capital Item Projects
New Business
Administrative Matters
Financial Report…	Page 4
Consider Invoices…	Page 8
Board Member Comments
Adjourn

AFFIDAVIT OF PUBLICATION

LOCA 
The Gainesvil!e Sun I Tile Leclqer Daily Commercial I Ocala StarBanner News Chief I Herald-Tribune
News Herald I The Palm Beach Post
Northwest Florida Daily News

PO Box 631244 Cincinnati, OH 45263-1244

CAPTAIN'S KEY DEPENDENT DISTRICT FISCAL YEAR 2024/2024 REGULAR MEETING SCHEDULE

Laura Archer
Captain's Key Dependent District 2501 Bums RD
Palm Beach Gardens FL 33410-5207

STATE OF WISCONSIN, COUNTY OF BROWN

Before the undersigned authority personally appeared, who on oath says that he or she is the Legal Coordinator of the Palm Beach Post, published in Palm Beach County, Florida; that the attached copy of advertisement, being a Govt Public Notices, was published on the publicly accessible website of Palm Beach County, Florida, or in a newspaper by print in the issues of, on:

09/24/2024

NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Captain's Key Community Dependent District will hold Regular Meetings at The Oaks Center at 2501A Burns Rood, Palm Beach Gardens, Florida 33410 at 6:00 p.m. on the following dates:
October 8, 2024
November 12, 2024
December 10, 2024
January 14, 2025
February 11, 2025
March 11, 2025
April 8, 2025
May 13, 2025
June 10, 2025
July 8, 2025
August 12, 2025
September 9, 2025
The purpose of the meetings is to conduct any and all business coming before the Board. Copies of the Agenda for any of the meetings may be obtained from the District's website or by contacting the District Manager at (561) 630-4922 and/er toll free at l-877-737-4922 prior to the date of the particular meeting. Said meetings may be continued from time ta time to a time and date certain as stated on !he record.
From time ta time one or two Supervisors may participate by telephone; therefore a speaker telephone will be present at the meeting location so that Supervisors may be fully informed of the discussions taking place.
If any person decides ta appeal any decision made with respect to onY matter considered at these meetings, such person will need a record of the proceedings and such person may need to ensure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based.
In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or on interpreter to partici­ pate at any of these meetings should contact the District Manager at (561) 630-4922 and/or toll-free at 1-877-737-4922 at least seven (7) days prior to the date of the particular meeting.
Meetings may be cancelled from time ta time without advertised notice. CAPTAIN'S KEY DEPENDENT DISTRICT
www.captainskeydd.org No. Sept. 24, 2024

Affiant further says that the website or newspaper complies with all legal requirements for publication in chapter 50, Florida Statutes.
Subscribed and sworn to before me, by the legal clerk, who

n 09/24/2024

My commission expires

Publication Cost:	$255.38	
Tax Amount:	$0.00	
Payment Cost:	$255.38	
Order No:	10583908	
Customer No:	1461896	
PO#:	fiscal meeting sched	
THIS IS NOT AN INVOICE!
Please do 11ot use this form for payme11t remitta11ce.

# of Copies:
0

NANCY HEYRMAN
Notary PubIic State ot Wisconsin

Page 1 of

CAPTAIN’S KEY DEPENDENT DISTRICT REGULAR BOARD MEETING
MAY 13, 2025

CALL TO ORDER

District Manager Jason Pierman called the May 13, 2025, Regular Board Meeting of the Captain’s Key Dependent District (the “District”) to order at 6:08 p.m. at The Oaks Center located at 2501A Burns Road, Palm Beach Gardens, Florida 33410.

PROOF OF PUBLICATION

Mr. Pierman presented proof of publication that notice of the Regular Board Meeting had been published in The Palm Beach Post on September 24, 2024, as part of the District’s Fiscal Year 2024/2025 Meeting Schedule, as legally required.

ESTABLISH A QUORUM

Mr. Pierman determined that the attendance of Chairman Russell Jones, Vice Chairman Judge Moss and Supervisors Trey Mahoney and Nader Salour constituted a quorum and it was in order to proceed with the meeting.

Staff in attendance included: District Manager Jason Pierman of Special District Services, Inc.; and James Candela also of Special District Services, Inc.
ADDITIONS OR DELETIONS TO AGENDA

There were no additions or deletions to the agenda.

COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA
There were no comments from the public for items not on the agenda.
APPROVAL OF MINUTES
April 8, 2025, Regular Board Meeting
Mr. Pierman presented the minutes of the April 8, 2025, Regular Board Meeting for consideration.
A motion was made by Mr. Jones, seconded by Mr. Salour and passed unanimously approving the minutes of the April 8, 2025, Regular Board Meeting, as presented.

OLD BUSINESS
Discussion Regarding Road Repaving, Drainage and Other Capital Item Projects

Mr. Pierman explained that the drain line near the George’s property had been authorized and should begin soon. He then presented the proposal from All County Paving, noting that there were options for 1 ½ inch milling and asphalt, flaggers, and additional curbing. He also noted that the cul-de-sac drainage proposal was in the amount of $52,076 and explained that both the engineer and paver stated
Page 1 of 2

that pitching the asphalt correctly would fix the drainage issue. He noted that the paver recommended adding in a contingency of $10,000 for proper pitching. Following discussion, there was a Board consensus to add the 1 ½ inch asphalt, flaggers and additional curbing, and requested that the Manager meet with the engineer and paver onsite to ensure the cul-de-sac pitching would be done correctly. Mr. Pierman noted that he would meet with the vendors and bring back a final proposal for the Board to consider.

NEW BUSINESS
Consider Resolution No. 2025-01 – Adopting a Fiscal Year 2025/2026 Proposed Budget

Resolution No. 2025-01 was presented, entitled:

RESOLUTION NO. 2025-01

A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE CAPTAIN’S KEY DEPENDENT DISTRICT APPROVING A PROPOSED BUDGET FOR FISCAL YEAR 2025/2026; AND PROVIDING AN EFFECTIVE DATE.

Following discussion, there was a Board consensus to increase assessments by $1,000 to fund the costs of the capital improvements being done.

A motion was made by Mr. Salour, seconded by Mr. Jones and passed unanimously adopting Resolution No. 2025-01, amended to reflect a $1,000 increase in assessments and setting the Public Hearing for August 12, 2025.
ADMINISTRATIVE MATTERS
Financial Report

Consider Invoices

BOARD MEMBER COMMENTS
Mr. Pierman reminded the Board to be on the lookout for the Form 1 e-mail sometime in the next few weeks.
ADJOURNMENT
There being no further business to come before the Board, a motion was made by Mr. Salour, seconded by Mr. Jones and unanimously passed adjourning the Regular Board Meeting at 6:56 p.m.

Secretary/Assistant Secretary	Chair/Vice-Chair

Page 2 of 2

Captain's Key Dependent District

Financial Report For May 2025

Captain's Key Dependent District
Budget vs. Actual
October 2024 through May 2025

	Oct 24 - May 25	24/25 Budget	$ Over Budget	% of Budget	
Income									
363.100	O & M Assessments	98,070.73	101,500.00	-3,429.27	96.62%	
363.830	Assessment Fees	-1,305.46	-2,030.00	724.54	64.31%	
363.831	Assessment Discounts	-3,453.77	-4,060.00	606.23	85.07%	
369.400	Other Revenue	80.00	0.00	80.00	100.0%	
369.401	Interest Income	3,659.81	960.00	2,699.81	381.23%	
Total Income	97,051.31		96,370.00		681.31		100.71%	
Expense						
511.310	Engineering	0.00	1,000.00	-1,000.00	0.0%	
511.311	Management Fees	12,680.00	19,020.00	-6,340.00	66.67%	
511.312	Secretarial Fees	2,800.00	4,200.00	-1,400.00	66.67%	
511.315	Legal Fees	0.00	2,000.00	-2,000.00	0.0%	
511.318	Assessment/Tax Roll	0.00	2,500.00	-2,500.00	0.0%	
511.320	Audit Fees	3,600.00	4,000.00	-400.00	90.0%	
511.410	Telephone/Cable	5,497.97	6,800.00	-1,302.03	80.85%	
511.431	Power	513.68	750.00	-236.32	68.49%	
511.432	Irrigation Maintenance	1,126.00	1,350.00	-224.00	83.41%	
511.433	Landscaping Maintenance	10,800.00	14,500.00	-3,700.00	74.48%	
511.435	Gate Maintenance	9,248.03	9,000.00	248.03	102.76%	
511.437	Water Service	2,836.34	5,350.00	-2,513.66	53.02%	
511.439	Gate Access Cards	985.00	1,000.00	-15.00	98.5%	
511.440	Security Camera	0.00	500.00	-500.00	0.0%	
511.450	Insurance	6,608.00	6,800.00	-192.00	97.18%	
511.480	Legal Advertisements	329.54	650.00	-320.46	50.7%	
511.512	Miscellaneous	0.00	225.00	-225.00	0.0%	
511.513	Postage and Delivery	8.76	100.00	-91.24	8.76%	
511.514	Office Supplies	281.00	400.00	-119.00	70.25%	
511.540	Dues, License & Subscriptions	175.00	175.00	0.00	100.0%	
511.750	Website Management	1,000.00	1,500.00	-500.00	66.67%	
512.513	Major Trimming & New Planting	0.00	2,000.00	-2,000.00	0.0%	
513.001	Reserves	0.00	12,550.00	-12,550.00	0.0%	
Total Expense	58,489.32		96,370.00		-37,880.68		60.69%	
Net Income			38,561.99			0.00			38,561.99			100.0%	

CAPTAIN'S KEY DEPENDENT DISTRICT MONTHLY FINANCIAL REPORT
MAY 2025

REVENUES	
Annual Budget
10/1/24- 9/30/25	

Actual May-25	Year To Date Actual
10/1/24 - 5/31/25	
O & M ASSESSMENTS	101,500	0	98,071	
OTHER REVENUES	0	0	80	
INTEREST INCOME	960	0	3,660	
REVENUES	$	102,460	$	-	$	101,811	
				
EXPENDITURES				
ENGINEERING	1,000	0	0	
MANAGEMENT	19,020	1,585	12,680	
SECRETARIAL	4,200	350	2,800	
LEGAL	2,000	0	0	
ASSESSMENT ROLL	2,500	0	0	
AUDIT FEES	4,000	3,600	3,600	
TELEPHONE/CABLE	6,800	663	5,498	
POWER	750	63	514	
IRRIGATION MAINTENANCE	1,350	125	1,126	
LANDSCAPE MAINTENANCE	14,500	1,350	10,800	
MAJOR TRIMMING & NEW PLANTING	2,000	0	0	
GATE MAINTENANCE	9,000	189	9,248	
WATER SERVICE	5,350	363	2,836	
SECURITY CAMERA	500	0	0	
INSURANCE	6,800	0	6,608	
LEGAL ADVERTISING	650	0	330	
MISCELLANEOUS	225	0	0	
POSTAGE	100	0	9	
OFFICE SUPPLIES	400	51	281	
DUES & SUBSCRIPTIONS	175	0	175	
GATE ACCESS CARDS	1,000	0	985	
WEBSITE MANAGEMENT	1,500	124	999	
RESERVES (MISCELLANEOUS MAINTENANCE-DRAINAGE)	12,550	0	0	
				
TOTAL EXPENDITURES	$	96,370	$	8,463	$	58,489	
				
EXCESS OR (SHORTFALL)	$	6,090	$	(8,463)	$	43,322	
				
COUNTY APPRAISER & TAX COLLECTOR FEE	(2,030)	0	(1,306)	
DISCOUNTS FOR EARLY PAYMENTS	(4,060)	0	(3,454)	
				
NET EXCESS/ (SHORTFALL)	$	-	$	(8,463)	$	38,562	

Bank Balance As Of 5/31/25	$	246,814.59	
Accounts Payable As Of 5/31/25	$	9,316.00	
Accounts Receivable As Of 5/31/25	$	1,227.12	
Reserve Funds As Of 5/31/25	$	106,260.00	
Available Funds As Of 5/31/25	$	132,465.71	

Captain's Key Dependent District Balance Sheet
As of May 31, 2025

Operating Fund	General Fixed Assets Fund	Long Term Debt Fund	TOTAL
ASSETS
Current Assets
Checking/Savings
Bank Account	
246,814.59		
0.00		
0.00		
246,814.59	
Total Checking/Savings	246,814.59		0.00		0.00		246,814.59	
Total Current Assets	246,814.59		0.00		0.00		246,814.59	
Other Assets								
Accounts Receivable	1,227.12		0.00		0.00		1,227.12	
Roadways	0.00		67,400.00		0.00		67,400.00	
Gate System	0.00		164,326.00		0.00		164,326.00	
Gate System Improvements	0.00		36,577.00		0.00		36,577.00	
Depreciation - Roadways	0.00		-39,322.00		0.00		-39,322.00	
Depreciation - Gate System	0.00		-171,640.00		0.00		-171,640.00	
Amount To Be Provided	0.00		0.00		0.00		0.00	
Total Other Assets	1,227.12		57,341.00		0.00		58,568.12	
TOTAL ASSETS	248,041.71		57,341.00		0.00		305,382.71	
LIABILITIES & EQUITY								
Liabilities
Current Liabilities Accounts Payable
Accounts Payable	9,316.00		0.00		0.00		9,316.00	
Total Accounts Payable	9,316.00		0.00		0.00		9,316.00	
Total Current Liabilities	9,316.00		0.00		0.00		9,316.00	
Long Term Liabilities
Due To Captain's Key HOA	
0.00		
0.00		
0.00		
0.00	
Total Long Term Liabilities	0.00		0.00		0.00		0.00	
Total Liabilities	9,316.00		0.00		0.00		9,316.00	
Equity								
Retained Earnings	93,903.72		-210,962.00		0.00		-117,058.28	
Net Income	38,561.99		0.00		0.00		38,561.99	
Reserve Funds	106,260.00		0.00		0.00		106,260.00	
Current Year Depreciation	0.00		0.00		0.00		0.00	
Investment In Gen Fixed Assests	0.00		268,303.00		0.00		268,303.00	
Total Equity	238,725.71		57,341.00		0.00		296,066.71	
TOTAL LIABILITIES & EQUITY	248,041.71		57,341.00		0.00		305,382.71	

10:36 AM
06/03/25
Accrual Basis

101.125 ꞏ CSB # 6006

Total 101.125 ꞏ CSB # 6006
TOTAL

Captain's Key Dependent District
Check Register
As of June 3, 2025

06/02/2025	Seacoast Utility	362.81	
06/02/2025	Comcast	298.35	
06/02/2025	FPL	63.21	
06/02/2025	Frontsteps	364.65	
06/02/2025	Grau and Associates	3,600.00	
06/02/2025	Greentone Irrigation	250.00	
06/02/2025	PBC Tax Collector	6.00	
06/02/2025	SDS	2,110.55	
06/02/2025	Surf Landscape	1,350.00	
06/02/2025	Victory	910.43	
		9,316.00	
		9,316.00	

Date	Num	Name	Memo	Credit